CHAPTER ONE

INTRODUCTION

1.1 Background To The Study

Online disaster report and management system  is a web based application that enables organization to observe, analyze, and store information of disasters. The system is basically design to benefit modern technology to standardize, organize and manage the data and information about fire disasters. Most of the fire service stations in this century most especially our case study, their current system of storing information is not a computerize system all their works are done manually. In the current work is very difficult, because each and every record is writing into a book, deletion, changes etc. so this research work is carried out in other to realize this, it aims at making it possible to reach the data quickly during and after a disaster. The frequency and therefore the risk of the last decades, parallel to and generated by the development of communities with the advancement of human civilization, fire disaster has been a prime concern. Therefore, with the growing of modern computer technology, fire service stations most especially Sokoto state fire service as (case study) needs to embrace and properly utilize this technology in order to ensure effectiveness and efficiency in their activities.

1.2 Statement of the problem

Records and Information management has in the recent past received increasing support and attention in the public sector across the globe as governments embrace information & communication technologies in the management of their corporate records. There are excessive amount of problems militating against effective prompt service delivery of fire service and safety management. As it has being observed that the conventional method used in preparing and managing disaster report has resulted to the following problems

1. Inability to access disaster report anytime and anywhere
2. Time consuming and costly to produce reports
3. Records are usually hard to retrieve and there is usually cases where records are lost due to carelessness and misplace of files.
4. Lack of effectiveness in manual method of record keeping.

1.3 Aim And Objectives Of The Study

The aim of the study is to Design and Implementation of Real Time Disaster and Inferno Report Management System

The objectives of this study can be simplified as follows;

1. To design and implement a web base system to be easy to access at anytime they want any report
2. To design and implement a web base system to provide adequate security for their document
3. To design and implement a web base system that will totally reduce paper work and produce database to keep their works intact.
4. Timely and quality report to managers for decisions making.
5. To monitor and observe the current status of environment through the report generated.

1.4 Limitations of the study

The study was limited by scarcity of literature because few studies have been done on electronic records and document management systems in Nigeria

1.5  Significance of the study

The study findings would assist Nigeria Fire service to strengthen EDRMS implementation strategies by emphasizing more specifically on management of electronic records and reports as a vital component in scaling up efficiency and effectiveness in service delivery in Organizations.

 1.6 Operational definition of terms

Electronic Document & Records Management Systems – This is a system that can manage the entire lifecycle of records, from creation through to disposal, and allows for the implementation of records management tools such as a business classification scheme and retention and disposal schedule.

Electronic Document Management System – It’s a system designed to organize business files and records digitally, whether they started out in paper form or were generated by software applications

Electronic Record – A record generated or received by NEMA in digital format that can be manipulated transmitted or processed by a computer.

Records Management – is the planning, controlling, directing, organizing, training, promoting, and other managerial activities involved in records creation, maintenance and use, and disposition in order to achieve adequate and proper documentation of the policies and transactions of the NEMA and effective and economical management of its operations.