Abstract
Managing the student’s accommodation application process is a complex and time-sensitive task. This research work deals with the problems of managing and allocating off campus students off campus accommodations to students and to avoid the problems which occur when carried out manually. The aim of this research work “Design and implementation of online student off campus accommodation information system” is to develop a web based system with a central database that will automatically allocate rooms to students, manage records related to the off campus students off campus accommodation, the system designed will keep track of all the available accommodations. Information for this research work was collected from two forms of data which are primary and secondary data. These are done by semi structured interviews and exploitation of the services of the library from textbooks, journals, internet and other materials for purpose of better understanding. The new system was implemented using PHP and MySQL.
Chapter One
Introduction
Background of Study
The current accommodation application process involves students to fill a paper-based application form which takes a long time to process. The Student Residence Management System (SRMS) is introduced as a computerized system to ease the pressure on students and administrators. The new residence application system will help to eliminate the paper based applications thereby speeding up processing as details will be captured in the database. This will help to eliminate the delays caused by the sequential checking of each residence for the availability of rooms. The system will check automatically for the available rooms to help accelerate the room allocation process thus making it painless for the managers to allocate rooms to students
Statement of the Problem
The growing number of students in higher institutions all over the world has posed a lot of accommodation problem on the part of students and school management. At Nigeria universities, the whole process of students off campus accommodation and management is done manually. The few students off campus accommodations that exist in the college are not properly managed. Statistics of the number of rooms required to match the growing number of students are far-fetched. Most often, the overall process is time consuming and requires a lot of effort, student’s information retrieval is difficult and records are unsecured due to manual method of storage using hard cover notes. Students off campus accommodation administrators cannot give accurate information of the occupancy of a particular room. These and many more form the statement of the problem that necessitated this research work.
Aim and Objectives of the Study
The aim of the research work is to Design And Implementation Of Online Student Off Campus Accommodation Information System
The main objectives of the research include:
- Identify and model the requirements specification to develop the
- Design and develop a central database system that would serve as students off campus accommodation database, which will contain all the records related to Students off campus accommodation.
- Provide online student application for students to apply for off campus accommodation.
- To upgrade from manual means of student’s students off campus accommodation
Scope of the Study
The scope of this research work is centred on the development of students off campus accommodation management. This project which is web-based, automates the student’s students off campus accommodation application process, allocates rooms to students, notifies students of their application status anytime they log onto the portal and also maintains the integrity of the information being processed by using password to limit access to only approved individuals. The system also creates automatic database for the storage of students and staffs information.
Limitations
Some of the limitations of the proposed system are:
- The system cannot handle online payment of student’s accommodation fee and maintenance fee.
- The system cannot handle other students off campus accommodation issues such as mess activities because the existing system does not have
Significance of the Study
The new system designed for computer driven student’s students off campus accommodation management and allocation will among other things: Facilitate timely allocation of students off campus accommodation rooms to students, Check the students off campus accommodation occupancy at any time for information management Sum up the total amount realized from students off campus accommodation fee each session, Enable management to plan on improving students off campus accommodation living condition, have first-hand information on the statistics of students in the students off campus accommodation, so also keeps the records of staffs employed to work in the students off campus accommodation.
Definition of Terms
- Students off campus accommodation: A students off campus accommodation is a home for students when staying away from their home. It has large well ventilated dormitories and single rooms and is situated in the school
- A Management Information System (MIS): Is a system that provides information needed to manage organizations
- Students off campus accommodation Management System: is a software that manage the activities of staff and students in the students off campus accommodation, the system enables students to apply online for students off campus accommodations and the system allocates rooms to the students in the students off campus accommodations.
- Data: Historically, data referred to known facts that could be recorded and stored on computer media. These are facts made up of text, numbers, images, and sounds.
- Databases: A systematically arranged collection of computer data, structured so that it can be automatically retrieved or manipulated. It is also called
- Computer Program: This is a set of instruction that guides the computer on the action to
- System: system is a combination or arrangement of parts to form an integrated whole. A system includes an orderly arrangement according to some common principles or rules.
